ºÚÁÏÉçÇø

Beginning with the 2024 Winter Break, Dec. 24 to Jan. 1, 2025, staff will no longer need to use vacation time for non-paid days during that time; instead, the university will recognize the days as paid “winter closure” days. Therefore, for 2024, Dec. 24, Dec. 30, and Dec. 31 will be paid “winter closure days.”

Frequently Asked Questions (FAQ)

Q: When is the university closed?

A: ºÚÁÏÉçÇø will be closed from Tuesday, Dec. 24 to Jan. 1, 2025. Dec. 25, Dec. 27, and Jan. 1, 2025, are paid holidays. For 2024, Dec. 24, Dec. 30, and Dec. 31 are paid “winter closure days.” For more information, visit the Holiday Schedule Webpage.

Q: Is this just for the 2024 Winter Break?

A: Beginning with the 2024 Winter Break, staff will no longer need to use vacation for non-paid days during Winter Break. These days will now be recognized as paid “winter closure days” going forward. 

Q: Are all employees eligible for winter closure days?

A: Some employees are not eligible:

• Student Employees – As the university is closed, ºÚÁÏÉçÇø employees are generally neither expected nor scheduled to work; therefore, winter closure days are not applicable.  However, should a department determine ºÚÁÏÉçÇø employees must work due to a business necessity, the department must consult with the Office of Human Resources in advance of Winter Break to determine the appropriate course of action.
  
• Faculty – Faculty are not required to work during the University break periods that fall within the term of their academic year appointment; therefore, winter closure days are not applicable.

Q: What if I’ve already submitted and/or received approval for vacation time for one or more of the “winter closure days?”

A: To Cancel a Submitted Request that has not yet been approved:

1. Navigate to the “Correct My Absence” report (search for “correct my absence”)
2. On the calendar, select the time off entry
3. Select “cancel this request” and enter a comment; a comment is required.
4. Select “submit”.  The action is complete and does not require further approval.

To Cancel a Submitted and Approved Time Off Request:

1. Navigate to the “Correct My Absence” report
2. On the calendar, select the time off entry
3. Select the days you want to correct or select the “Remove Row” icon to remove the days
4. In the Type field, select the type of time off
5. In the quantity per Day field, enter an adjustment to the requested hours.
6. Select Submit

Q: What if the university still needs me to work one or more of these “winter closure days?”

A: Managers/Supervisors will specifically schedule and communicate with employees required to work during Winter Break. 

Q: Can a staff member choose to work during the winter break?

A: No, managers/supervisors will specifically schedule and communicate to those employees who are required to work due to a business necessity during Winter Break. 

Q: Can employees still take vacation or other paid leave, if applicable, and a permissible use of the paid leave type to extend the Winter Break?

A: Yes. As with all requests to utilize paid leave, employees must follow the internal practice of their departments/work units to request and receive supervisory approval

More information about the winter closure days is available.