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ATM/Bank Deposits

Prepare the deposit.

• At the close of business, an employee (other than the person collecting and recording receipts) should prepare deposits. This person should verify the funds are in balance. We recommend that one individual verify and initial all deposits prior to making a deposit.
• Departments and Student organizations can deposit checks, money orders, and/or cash (no coin) into the Shared University bank accounts via the PNC Bank Multi-Function ATM or branch located in the Shriver Center or the PNC Bank Multi-Function ATM located in Armstrong. Checks should be endorsed “For Deposit Only.”
• For deposits in the branch, you will complete a customized, preprinted, departmental or ºÚÁÏÉçÇø organization deposit ticket for all cash/check deposits. These ensure that we properly apply the receipts to your department or organization. 
• For ATM Deposits - Departments can request a Deposit Only ATM Card from Treasury Services. Student Organizations can check out and borrow the Student Org Deposit Only ATM Card from the Center for Student Engagement,Activities, and Leadership at 2026 Armstrong Center.

Gift funds should not be deposited directly to the bank by a department or organization. The Office of Advancement processes all charitable gifts/donations to Miami.  Please take donated funds with the donor information to the main Advancement Office at:

Advancement Services Building
926 E. Chestnut St.
Oxford, OH 45056

Retain appropriate records.

Credit Card Transactions

• For credit card transactions, you must generate a batch settlement tape from a credit card reader or a system/online report for all daily credit card activity. These documents should report any transactions and include subtotals by card type. Please note: You must always comply with .

In general, Departments and Student organizations can deposit checks, money orders, and/or cash (no coin) into the University bank accounts via the PNC Bank Multi-Function ATM or branch located in the Shriver Center or the PNC Bank Multi-Function ATM located in Armstrong. (It is possible to make other arrangements by contacting our office).

If you are using the night drop box to the left of the PNC bank entrance at the Shriver Center, put the cash (no coin) and/or checks into an envelope or flat bag along with a completed deposit slip. Be sure to retain a copy of the deposit slip for your internal records (you will not receive a regular bank receipt). Student organizations should put the name of their group on the signature line on the back of checks deposited.

The depository bank will validate your deposits and return a copy to you for your records.

Claiming your funds.

For the funds to apply to your department/organizational account, you MUST complete an online completed cash sale in Workday within 1 business day of deposit.

To Complete Your PNC Deposit and or External Credit Card Settlement

Visit the  to follow step by step instructions. Scroll to the middle of the Workday System Preview Page and under Financial Transactions Training Materials select, "Departmental PNC Deposits & External CC Settlements - Workday Instructions."

Login or Register for a Canvas Account

On a monthly basis, compare your deposits with the monthly reports you receive from .

     Your funds will go to unclaimed cash without submission of this cash record

Keep all of your receipts, signed credit card documentation, batch settlement tapes, and deposit ticket copies with the paperwork for that deposit. Retain all paperwork in an orderly manner for four years so that it can be reviewed at any time by administrative staff or auditors.