ºÚÁÏÉçÇø

Invisible text for formatting

Each team is required to sketch a brief procedural memo as a way of planning your work and preventing as much procedural conflict as possible. I will keep a copy of the procedural memos in case problems arise. Whatever your group policy is for dealing with “problem” group members is the policy I will enforce if the need arises. Your procedural memo should answer the following questions:

• Compile a list of all group members’ full names, phone numbers, and email addresses
• What roles need to be filled (leader, secretary, client contact person,   etc) and who will fill them? At the minimum,
  • assign a team leader, whose job is to coordinate work and make sure all members are informed and know that they are supposed to do. This person should be organized, responsible, and dependable. 
  • assign a team secretary, whose job is to take attendance and notes at all meetings and email necessary information to teammates and instructor, as well as to make and distribute copies of the final report to class. This person should have excellent written communication skills. 
• What are the tasks your group needs to accomplish? Create a list of very specific tasks. Specific tasks are better than general ones. For example, don’t just say you need to “write a report.” Break down writing a report into its subtasks. 
• How will you divide up the work? Note that all group members must participate in both writing and presenting.
• Create a timeline for completing each task above with the name of each person assigned to the task, using the syllabus deadlines and working backwards for all tasks and subtasks required to develop the project.
• When and where will you meet? Create a list of tentative meeting dates and places. 
  • What behaviors do you expect of team members? What behaviors are unacceptable from team members?
• How will you resolve disagreements?
• What will happen if group members do not fulfill their responsibilities? Be specific. Write a policy for dealing with people who don’t attend meetings, meet deadlines, or do their assigned work at all or in a timely manner. You MUST have a policy. You cannot say that your choice is not to have a policy. What that policy is remains up to you, but it should be very specific. (How many no-shows? How many instances of late work? What will be the response--Grade deductions? Failure? Out of the group? Group intervention? There are many options.)

Your group secretary should compile all of this information into an organized memo and email it to me and all group members by [date].