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Step 1 (for travelers) - for other collaborations, go to Step 2

Of note, an Electronic Export Information (EEI) filling is required when shipping or hand-carrying University-owned items (including laptops and smart devices) that fall into one of the two categories:

     1. The total cash value of the item(s) is higher than$2,500, or

     2. The items are destined for China (including Hong Kong and Macau), Russia, or Venezuela,
         regardless of the item(s) cash value.

     3. If anyone in your party is carrying:

             o Miami-issued laptop and/or smart device
             o Tools of the trade or equipment
             o Encrypted software that includes the source code or object code
             o Unpublished technical insight and knowledge that has publication restrictions
             o Data or technology not yet published that has publication restrictions
             o Chemicals, biologicals, scientific equipment, etc.
             o Blueprints, drawings, and schematics that have publication restrictions
             o Restricted information
             o Restricted technology or data at “closed” conference or meeting (A meeting that is not
                open to all technically qualified members of the public)

• If any of the above applies, contact Susan McDowell (mcdowes2@MiamiOH.edu)
• All travelers(and for all collaborations), go to Step 2

Step 2

• Look for the country at this OFAC .
  • If OFAC has issued limitations, contact Susan McDowell (mcdowes2@miamioh.edu)
    • And go to Step 3
  • If OFAC has not issued limitations
    • Go to step 3

Step 3

• Look for the country in Groups A, B, C, D and E at this
• If country is listed in Groups D or E
  • Contact Susan McDowell (mcdowes2@MiamiOH.edu)
  • And go to Step 4
• If country is listed in Groups A, B or C, and there were no limitations indicated at the OFAC site (Step 2)
  • Go to step 5 (skip Step 4) 

Step 4

• The Office of Research and Innovation can complete these screens for you, please, contact
  Susan McDowell (mcdowes2@MiamiOH.edu) Otherwise, go to this
  • Do a search of
    • Denied Persons List (for the collaborator)
    • Entity List (for the institution or company)
    • Unverified List (for collaborator and for institution or company)
      • If any hits
        • Contact Susan McDowell (mcdowes2@MiamiOH.edu)
• Go to Step 5

Step 5

• Will a non-US Person, either in the US or at a non-US location, see or hear of any research that
  may be governed by export controls (i.e., commodity, software, code, technical information,
  technical materials, technical data, technical know-how, technical materials, technical
  processes, blueprint, design plan, prototype, proprietary information, industrial design or
  production, dual use, encrypted data, high performance computing, etc.)?
  • If yes
    • Contact Susan McDowell (mcdowes2@MiamiOH.edu)
  • If no
    • Go to Step 6

Step 6

Will technology/instrumentation/data be provided by collaborator or be provided to the collaborator (provided digitally, carrying, including in luggage, by shipment, etc.)?

*A material transfer agreement is required between the institutions prior to receipt of materials and prior to distribution of materials.

If yes

• Visit
• Click on MU Users
• Login using SSO
• In the menu bar of the web page, click on “Forms”
• Click on “Fill Out New Form” at the top right
• Select your desired form: “MTA Out,” “MTA IN,” or "Data Use Agreement Form"
• For the form, you will need to have contact information for the investigator at the other institution. You will also want to add yourself by typing your name into the search bar under item 20 and then selecting yourself from the list that pops up
• Once you have entered information in all of the required fields, you can submit the form. The page has a helpful “Validate” button which can be used as a check before submitting. 

If no

• Go to Step 7

Step 7

If you have any questions or concerns, or would like the Office of Research and Innovation to conduct the steps for you, please, contact Susan McDowell (mcdowes2@miamioh.edu)