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The employee must meet the following qualifications:

• A current, satisfactory performance evaluation on file in the appropriate personnel office
  • Evaluations completed within 365 days are considered current.
  • Evaluations with any components marked "does not meet minimum standards of performance" or five components marked "meets minimum standards but needs to show improvement" are considered unsatisfactory.
• Free of any disciplinary action for at least six months
• Completion of their probationary period (classified employees)

Please note: If a position is grant-funded, contact HR or Academic Personnel regarding the nomination process.

Award Reasons

The following examples are appropriate reasons for nominating an employee for an award:

• Working on a special project
• Attaining job-related professional development not covered by a Job Enrichment Program
• Achieving significant project goals
• Developing and assisting with the implementation of an idea or an initiative which improves a business process or results in cost-savings
• Exceptional service or outstanding performance (as defined by the supervisor)

The following examples are inappropriate reasons for nominating an employee:

• Adjustment to base salary
• Retention, sign-on bonus, or addressing internal pay inequity
• Travel reimbursements, moving expenses, or any other type of reimbursement that should be processed through Accounts Payable

Please contact Human Resources or Academic Personnel if there are any questions regarding a reason for awarding a P.R.I.D.E. Award.

Each division or department may develop its own approval process for the P.R.I.D.E. Award program, which may include a review process that is conducted quarterly. 

To nominate an employee, submit the P.R.I.D.E. Award action in Workday. 

How to Submit P.R.I.D.E. Award action in Workday:

To process a Pride Award or any one-time payment, navigate to Actions > Compensation > Request One-Time Payment. Enter the effective date and click OK. Under Reason, select One-Time Payment, then click One-Time Payment again. Click Add under the One-Time Payment section, choose One-Time Payment Plan, and select All Plans. Choose Pride Award or the relevant reason, verify the Scheduled Payment Date, and enter the payment amount. If charging to another account, fill in the account code, Cost Center, and Additional Worktags in Miami Specified. Finally, submit the request.

• After receiving all departmental approvals, the action will automatically send to HR for review and processing.
• HR or Academic Personnel will process final approval and payment.
  • Please note: Requests for payments greater than $2,500 must have additional approval from the Vice President for Finance and Business Services.
• The divisional Vice President will issue a card or letter informing the employee of their award payment, thanking them for their contributions to Miami. A copy of the approved ProcessMaker action will be placed in the employee's personnel file.

Deadlines

In order for payment of a P.R.I.D.E.. Award, nominations must meet the following deadlines:

• Classified: The ProcessMaker action needs to have final approval from HR by the last Thursday of the current payroll period.
• Unclassified: The ProcessMaker action needs to have final approval from HR by the 15th of the month.
• Academic Affairs: Please visit the Miami P.R.I.D.E. Award Guidelines page.